2022-2023 Room and Board License Terms and Conditions

  1. Eligibility: Students must be at least 17 years of age and enrolled for a minimum of nine University of Maine at Fort Kent campus credit hours to be eligible to live in UMFK housing. Students enrolled in fewer than nine credit hours may be eligible for an academic exception or disability accommodation and must contact Residence Life for further information. Due to concerns with public safety, it is important that Residence Life knows if residents have been convicted of a crime. Willfully misrepresenting or omitting information or failure to answer this question truthfully will result in the immediate cancellation of the housing agreement and will be considered a violation of the Student Conduct Code. Permission to live in on-campus housing and the residence halls with a conviction will be determined on a case-by-case basis dependent on the circumstances of the conviction.
  2. First-year Residence Requirement: Living on campus maximizes students’ opportunities for social, cultural, and extracurricular involvement and is positively linked to students’ persistence toward attaining a degree. The University of Maine at Fort Kent believes that residence hall living is an educational opportunity that all new students should experience. Living on campus is not required for a new admitted first-year student under any of the following criteria: (1) aged 21 or older; (2) a veteran; (3) a transfer student with 24+ credits (not to include credits a student may have completed while in high school) ; (4) living with a parent or legal guardian within easy commuting distance (30 miles); (5) married; (6) parent to legally dependent children; (7) exceptional circumstances that do not permit them to meet the requirement.
  3. Academic Year Term: The Room and Board License is non-transferable and covers the entire academic year (late August to mid-May dependent upon actual dates as posted) with two installment payments: one due in August and one due in January. The License is for the balance of the academic year if one enters after the start of the fall semester. All residents are required to have a meal plan (board) for the same period. If a meal plan is not selected, the largest meal plan will be assigned by the University. For further information about the residence halls and dining operations please visit our website at www.umfk.edu/student-life/.
  4. Occupying Rooms: First-year students may occupy their rooms the day prior to fall orientation and upper-class students may occupy their rooms on the day prior to the start of classes. The exact times and dates will be announced and distributed to the students’ University of Maine at Fort Kent email account. For the spring semester, the halls will open for new and returning students on Sunday, January 15, 2023 beginning at 10:00 a.m. Graduating seniors may remain in their rooms until 5:00 p.m. on the day of graduation. All other residents must check out of their rooms within twenty-four (24) hours of their last class or final examination and no later than 5:00 pm on the last day of final examinations.
  5. Break Housing: This License allows students to use their assigned room while classes are in session and do not include the break between the Fall and Spring semesters and Spring Break. The residence halls will not be available from 5:00 p.m. Friday, December 16 2022 until 10:00 a.m. Sunday, January 15, 2023. The halls will also be unavailable for Spring Break from 5:00 p.m. Friday, March 10, 2023, until 10:00 a.m. on Sunday, March 19, 2023. Residents may apply to live in the halls during these breaks and will be charged a nominal fee if approved. Dining service will not be available during break periods. Students found in the halls who have not received permission to remain in the halls during these time periods will be charged the daily fee, to be assessed from the first day of the break, plus an administrative fee of $100.00. They will also be subject to disciplinary action.The University reserves the right, in extreme circumstances (as determined by the Dean of Students), to utilize any student room during the vacation time between the Fall and Spring semester of the academic year. Therefore, the University reserves the right to have students remove their belongings during this period.
  6. Room assignments and consolidation: The University, in its sole discretion, reserves the right to make room assignments and reassignments as it deems necessary. Sometimes, through no fault of their own, students lose their roommate during the semester. Students in double rooms whose roommate leaves will have the option, space permitting, to purchase the double room at the single rate for the remainder of the current semester or academic year. In order to assist students who do not wish to assume the additional cost of occupying a double room as a single, those students may be asked to consolidate with other students who do not wish to assume additional cost. Students should not occupy a double room by themselves at the double rate while other students are paying a double as a single surcharge. Consolidation for the fall semester will occur by October 1 and by February 15 for the spring semester. At times, it may be necessary to house students in emergency spaces. Students will be made aware, upon occupancy, that their assignment is temporary. There are no discounts or credits given for temporary assignments. Students will be given a minimum of forty-eight (48) hours to move when permanent assignments are made.
  7. Room Changes: Room changes are not permitted in the first and last two weeks of the fall and spring semesters. All room changes must be authorized and approved by the Director of Residence Life & Leadership. Unauthorized room changes may result in a conduct hearing and a fine of $50.00. A Room Freeze will be in effect during the first and last two weeks of each semester. No room changes are to occur during a Room Freeze. Residents are allowed one room change per academic year.
  8. Check-out Procedures: All residents are expected to follow proper check-out procedures as outlined in The Guide to Residential Life and Campus Living at UMFK. Failure to follow proper check-out procedures will result in an administrative fee of $25.00.
  9. Meal Plan Policy/Board Changes: Meal plans are non-transferable. Students may change their dining options only once during the first two weeks of each semester. Dining services are not available during break periods.
  10. Room and Board Cancellation: Students who cancel the Room and Board License and remain students at the University of Maine at Fort Kent from August 1, 2022, to September 1, 2022, will be assessed a room cancellation fee of $150.00. The remainder of the paid room fee will be credited to the student account. If a student does not check-in within the first 10 days of the semester, the room is forfeited, and the student assigned will be charged a $350.00 cancellation fee. Any student who remains enrolled and moves out of the residence hall will also be charged for the value of the meal plan consumed, or the per diem rate, whichever is greater. It is the student’s responsibility to notify Residence Life and provide documentation, if necessary, of their intent to cancel the Room and Board License. Any Board related funds on the Bengal Badge will be removed from the Bengal Badge. There are no adjustments or refunds made during the last two weeks of the semester. All requests for refunds must be in writing or by e-mail. No refunds will be issued after March 1, 2023. Cancellations are only available for First-Year students if they meet the first-year exemption, apply, and are approved or if they withdraw from the university.
  11. Withdrawal from the University: If a student completely withdraws from the university before the end of a semester, room and board refunds apply as follows: Room refunds prior to 1st day of class 100%; prior to the end of the 1st week 75% prior to the end of the 2nd week 50%; prior to the end of the 3rd week 25%; and after the end of the 4th week 0%. No refunds on room rates can be made for short-term absences from the residence halls. Board will be calculated at the per diem rate of the plan. Any remaining balance for the board plan will be refunded.
  12. Termination of Room and Board License: This License will terminate for those students who are suspended, stop attending classes (remain enrolled); or are dismissed from the University. The student will be liable for all applicable room and meal plan fees as described in (9). The student must vacate their room within 24 hours. Failure to vacate within that time and/or removing their belongings will result in the student being held liable for all room and board (meal plan) charges accrued beyond the date of License termination to such date as all personal belongings and the individual have been removed. In these circumstances, Federal Aid is not permitted to cover charges beyond the last day of class attendance.
  13. Rates and Adjustments: The 2022- 2023 Academic Year residence room and board rates will be available in the spring, after the Board of Trustees’ approval as per this Room and Board License. Single rooms and double rooms occupied by one person, when available, are always billed at a higher rate. The financial requirements of the University, changing costs, state legislative action, and other factors may require an adjustment of the charges and expenses. The University reserves the right to make such adjustments to the estimated charges and expenses as may be necessary for the opinion of the Board of Trustees up to the date of final registration for a given academic term. The applicant acknowledges this reservation and agrees to the financial terms and conditions of the University by the submission of an application or by registration.
  14. Use of Rooms: Residence rooms shall be used only as student-living rooms. No commercial operation is allowed in residence halls. This license is non-transferrable. All University-owned furniture must remain in student rooms, and no personally built loft beds may be used in University-owned residence halls.
  15. Guest Policy: The University permits visitation but not cohabitation. Guests are permitted to remain in a student room for no more than two (2) consecutive nights in a one-week period and may only visit in a room with the consent of all roommates during visitor hours (hours determined by the Director of Residence Life & Leadership). Residents are responsible for informing their guests about campus regulations and may be held accountable for the behavior of their guests. Guests should be escorted throughout the residence halls and not permitted to remain in a student room without the student host present.
  16. Safety Inspections and Maintenance: The University reserves the right to inspect residence hall rooms and suites for health and safety reasons without notice. Authorized routine and emergency repairs may be made during the normal working day without notice. Rooms are normally inspected three times per year. The University’s approved Pest Control Service periodically performs inspections of residence hall rooms for insect control purposes. Residents must allow appropriate University and Pest Management personnel to enter rooms for pest control inspection unless a prior medical exception has been filed at the Housing office. This may require inspection of personal items, bed, furniture, closet, desk and chair, bureau, floor, and walls to complete the inspection. Information about pest control services is available by contacting Housing Services. Only the University’s approved Pest Control Service is permitted to perform an inspection of residence hall rooms. Students may request a pest inspection of their residence hall room through Residence Life.
  17. Insurance: The University shall have no responsibility for the theft, destruction, or loss of property belonging to or in the custody of the student, from any cause whatsoever, whether such losses occur anywhere in the residence hall, or in baggage handling related to shipment. The University of Maine Fort Kent provides no insurance for personal possessions. Students must have their own property insurance or be included under their family’s property insurance policy.
  18. Financial Responsibility: Students assigned to given rooms(s) will be held financially responsible for damages beyond normal wear and tear to the room(s) and furnishings.
  19. Damages to Community Areas: Students assigned to a given residence hall will be financially accountable for damages in common areas of the hall such as elevators, corridors, lobbies, lounges, restrooms, stairwells, and furnishings. Where excessive or frequent damage or the need for excessive cleaning occurs, Student Affairs reserves the right to hold the occupants of an entire living area, floor, or hall responsible for such damages.
  20. Compliance: The student agrees to pay all fees specified, to comply with all rules and regulations of the University of Maine at Fort Kent, the provisions of the Student Handbook, the Terms and Conditions of this license, the Guide to Campus Living, the Student Conduct Code, and any addendum, as well as other University policies and procedures. Failure to fulfill any of the terms of the above may lead to termination of this agreement, removal from University-owned housing, and referral to the Office of Community Standards, Rights, and Responsibilities. The University may immediately remove a student from the residence halls if the student presents a danger to safety or property. Students removed from University Housing for disciplinary reasons will be subject to the standard room cancellation fees as those students who choose to cancel their Room and Board License agreement (9).

The University of Maine at Fort Kent does not discriminate on the basis of race, color, religion, sex, sexual orientation including transgender status or gender expression, national origin or citizenship status, age, disability, or veteran status. The University will provide, upon request, reasonable accommodations to qualified individuals with disabilities.