Solicitation Policy

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In order to advance the mission of the University of Maine at Fort Kent as an institution of higher education and as a cultural resource for its region, and to maintain an environment conducive to learning and working, the University will permit lawful advertising and solicitation activities in designated areas of campus on a limited basis as provided in this policy.

I. Posters/Placards/Advertisements

Poster Hanging, For Sale Ads, For Rent Ads, Activity Promotion, etc.

  1. On-campus Organizations
    1. All on-campus organizations, made up of students, employees, or both, can freely advertise their activities on campus grounds.All posters or such materials must include the name of the organization sponsoring the activity.
    2. Materials should be posted in areas commonly designated for posters and placards on campus (i.e. bulletin boards, and surrounding walls areas).Advertisements should not be posted on windows or other glass surfaces and should never cover safety signs or equipment.
    3. Posters must be free of profanity, pornography, hate speech, speech that insights hate or violence or other threatening speech.All advertisements must adhere to the UMFK policies related to the advertisement of alcohol-related events.(See Alcohol Advertisement Policy section VI.)
    4. All posted material must comply with all applicable laws and University policies.
    5. Advertisements must be removed promptly after they have expired.
    6. The University reserves the right to remove postings which do not comply with the requirements of this policy.
  2. On-campus Individuals
    1. Students and staff of the University must follow the same rules outlined for on-campus organizations.
    2. Individuals must indicate their name at the bottom of each posted item
  3. Off-campus Organizations and Individuals (Corporate & Non-Profit)
    1. Off-campus organizations and individuals must have all posted advertisements approved by the Office of Student Affairs prior to posting.All off-campus postings and advertisements must be free of prohibited language and information as listed in this policy section I, A
    2. Advertisements by off-campus groups or individuals must be posted in areas specifically designated for public postings.
    3. All rules listed above for on-campus organizations and individuals must be adhered to including the rules related to the Alcohol Advertisement Policy section VI.

II. On-Campus Marketing/Solicitation/Booths

On-campus sales, credit card promotions, clothing sales, raffles, fund raising sales, educational promotion, health promotion, soliciting donations, etc.

  1. On-Campus Organizations
    1. On-campus organizations, made up of students, employees, or both, can sell or distribute items for fund-raising or educational purposes or solicit donations for a cause on campus premises.
    2. Raffles held by on-campus organizations must first be approved by the Vice-President for Administration.
    3. On-campus organizations may not sell or distribute items or solicit donations for a cause from office to office.
    4. All on-campus organizations must comply with all applicable laws and University policies pertaining to fund-raising, soliciting donations, and selling or distributing items.
    5. Any on-campus organization wishing to fund-raise or solicit donations off-campus must first seek approval from the President’s Office.
  2. Off-campus Organizations and Individuals
    1. Off-campus organizations and individuals who wish to sell items on campus must first attain the permission of the Director of Student Affairs.According to University of Maine at Fort Kent Student Senate Policy, no corporate organizations (such as credit card vendors, cell phone vendors, or vendors of other emergent technologies or services) may sell items on campus.Non-corporate individuals (such as sweater or t-shirt vendors) may be allowed at the discretion of the Director of Student Affairs.
    2. Off-campus organizations may distribute materials for educational and promotional purposes.Any organization or individual wishing to do this must first attain permission from the Director of Student Affairs.
    3. The Director of Student Affairs will schedule dates and times with the organization or individual and will coordinate set-up of a booth space with Facilities Management.Booths will be set up in the main lobby space of Cyr Hall.Other locations will be used only if the main lobby is not available.Solicitors must not actively solicit from any university student or employee in any other public area of the campus.No vendor can impede any means of egress or the normal traffic or operation of University students or personnel at any time.
    4. No off-campus organization or individual may sell food items on campus.This is due to contractual stipulations agreed upon by the University and Sodexo Corporation (food service).
    5. Off-campus organizations, individuals, and university employees or students representing off-campus organizations or themselves may not sell items or solicit donations from office to office.
    6. The University reserves the right to remove a solicitor from its premises if all applicable laws and University policies are not adhered to.

III. On-Campus Recruiting

Job Recruiting, Graduate School Recruiting, Peace Corps Recruiting, Post-Graduate Military Recruiting, etc.

  1. All Recruiters
    1. All career, graduate school, or post-graduate military recruiters who wish to recruit on campus must make all necessary arrangements for doing so with the Coordinator of Student Success.
    2. The Coordinator of Student Success will schedule dates and times with the recruiting entity and will coordinate set-up of a booth space with Facilities Management.Booths will be set up in the main lobby space of Cyr Hall.Other locations will be used only if the main lobby is not available.Recruiters must not actively recruit from any university student or employee in any other public area of the campus.
    3. The Coordinator of Student Success will ensure that all recruiting booths are provided with a sign that states the purpose of the recruitment effort (i.e. Career Opportunities, Graduate School Recruiting, etc.).
    4. No other undergraduate university, community college, or college may recruit on campus.

IV. Use of On-Campus Spaces by Off-Campus Groups or Individuals

Public meetings, religious services, political campaigns, public forums, etc.

  1. Off-Campus Organizations or Individuals Sponsored By or Invited By a University Entity
    1. Off-campus organizations or individuals who are sponsored by or invited by the University or a University organization will be allowed to use campus spaces free or charge.
    2. Arrangements for custodial services and other such services must be handled by the University or University organization.
  2. Off-Campus Organizations or Individuals Not Sponsored by a University Entity
    1. Off-campus organizations or individuals who are not sponsored by a University entity will be charge for the use of campus facilities.
    2. Off-campus organizations or individuals who have a history of hate speech, violence, suppression or discrimination against any individual or group will be prohibited from utilizing campus facilities.
    3. Arrangements for the renting of campus space for activities must be handled by the Facilities Management Office.
  3. Political Campaigning
    1. Candidates for political office or their representatives or organizations with a political agenda on specific political parties or topics may campaign on University premises.Such individuals or organizations must adhere to solicitation policies for off-campus organizations and individuals.The University may not use its funds to support or co-sponsor such activity.The University reserves the right to host and sponsor such activities that fairly represent multiple sides to specific campaign issues or elections (such as public debates, forums, etc.).
    2. No political candidate will be allowed to post campaign posters, placards, or signs on University property.The University reserves the right to use such paraphernalia for advertisement and decoration for such events as public debates, forums, etc.

V. Protests and Demonstrations

  1. The University of Maine at Fort Kent recognizes the right of individuals and organizations to protest and demonstrate for or against issues and causes.
  2. The use of campus grounds and/or facilities for protest and demonstrations by on-campus individuals is allowed as long as the following parameters are adhered to:
    1. The use of University funds and departmental funds for protest and demonstrations is prohibited.
    2. Protests and demonstrations may not interfere with the work and daily operations of theUniversity and/or its personnel; nor may it interfere with any means of egress and/or the normal traffic of the University.
    3. Protesters and demonstrators must adhere to all University policies and applicable state laws and community ordinances.
    4. Any protester or demonstrator who wishes to distribute materials must do so at his or her own expense and must comply with all policies related to campus solicitation.

VI. Alcohol and Drug Promotion

Policy: Alcohol misuse and abuse is a concern of many colleges and universities.It is in this vein that we at the University of Maine at Fort Kent must take preventative measures and provide policies that affect environmental change regarding alcohol that will be beneficial to our students.The promotion of drugs and/or drug paraphernalia should not be advertised at any time, in any manner due to their illegal and illicit nature.Both on and off campus promoters must adhere to the following policies:

  1. There shall be no promotions in the form of signs, banners, posters, notices, newspaper or radio ads, or flyers posted or distributed on campus from bars, taverns or pubs, nor of any special occasion events held at any establishment.Special occasion events may be defined as, but not limited to, events that occur outside of regular business hours which often involve drink specials, happy hours, etc.Establishment may be defined as, but not limited to, restaurants, bowling alleys, etc.
  2. There shall be no promotions from any establishment that include beverage brands, prices, suggestion of low prices (ie drink specials), and/or promotion of drinking. Such promotions shall not be targeted to underage individuals.
  3. Promotion of alcoholic beverages at the activity must not encourage any form of alcohol abuse nor place emphasis on quantity and frequency of use.
  4. No event shall include any form of “drinking contest” or encourage the rapid/excessive consumption of alcohol in the activity or in its promotion.
  5. There shall be no advertisement of on campus or off campus events where the primary purpose of the event is the excessive consumption of alcohol. This includes mystery road trips, pub-crawls, keg parties in homes, block-parties etc.
  6. All announcement(s) or advertisement(s), including but not limited to flyer(s), notice(s), poster(s), banner(s), tee-shirt(s) and newspaper and radio announcement(s), concerning an activity shall not portray drinking as a solution to personal or academic problems or as necessary to social, sexual, or academic success.
  7. Alcohol shall not be used as an inducement to participate in an event and may not be offered as a prize or gift in any form of contest, raffle or competition. Social events which encourage drinking, drinking contests, or drunkenness, and the advertisement of such events, are prohibited.
  8. No University organization may enter into an agreement to co-sponsor (promote drink specials, happy hours, or general promotion of drinking establishments) an event with non-university affiliated organizations including, but not limited to alcohol distributors, restaurants, or taverns (tavern is defined as an establishment generating more than half of the annual gross sales from alcohol).
  9. Public advertising of any event, on or off campus, may not imply that the main focus of the event is the consumption of alcohol.
  10. Signs advertising products containing alcohol are not permitted.
  11. No advertisements should include images of alcohol/beverages or any mention of beverage types, brands, names, etc.
  12. The following terminology is not allowed on posters for on-campus, university-sponsored events.
    1. BYOB
    2. Controlled BYOB
    3. Catered bar
    4. Pay bar
    5. Cash bar

Hourly Staff Development Fund

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Introduction

An important goal of the University of Maine at Fort Kent is to invest in its human resources.  Therefore, the University has committed to provide financial assistance and support for the development of full-time and part-time regular hourly staff members.  These funds will be available for the fiscal year beginning July 1 and ending June 30.  The funds allocated for this purpose shall be used to supplement any regularly budgeted amounts for staff development and related expenses.  A request may or may not be fully funded.  All proposals will be reviewed by a five member (with two alternates) Hourly Staff Development Fund Committee comprised of members of the Hourly Staff Organization. Members shall volunteer or be nominated for membership. The names will be placed on a ballot and the seven members will be voted in by the entire Hourly Staff Organization with a specific spot on the ballot for the Chair according to Article IV of the Hourly Staff Constitution.  All positions will be for a one year term. Any member may, however, volunteer for consecutive terms.

Activities which will be considered for funding will be compatible with the University’s Mission Statement and with the objectives of the Strategic Plan.  These include:

  1. participation in meetings, symposiums, seminars, or other conferences;

(The cost of non-refundable airline tickets will not be paid by the HSDF.)

  1. Research, study, training, or experience relevant to the hourly staff member’s assigned University responsibilities.
  2. Does not cover undergraduate or graduate courses, unless mandated by the supervisor.

Allocation Guidelines for Hourly Staff Development Funds

$500 per person/ per event/ per 6 month period (July‑Dec) (Jan‑June) is the maximum allowed (excluding group projects).

80% of available funding shall be set aside for hourly development fund requests that are submitted from July 1 through March 15 of the fiscal year.  The remaining 20% of the funding shall be allocated for hourly development fund requests from March 16 through June 30 of that fiscal year.  The Hourly Staff Development Fund Committee shall have the discretion to adjust these dates and amounts as need arises.

Application Procedure for Hourly Staff Development Funds

Any full-time or part-time regular hourly staff member may apply for financial support from the fund for staff development activities undertaken from July 1 through June 30 of the fiscal year.

After the supervisor’s approval, the applicant must submit the completed hourly development fund application form to the Chair of the Hourly Staff Development Fund Committee.  Applications should be submitted at least ten working days before funds need to be allocated.  (Fifteen to twenty days preferred when possible.)  The Chair shall then assemble the Hourly Staff Development Fund Committee to review the application. At this time, the applicant may (at his/her discretion) present his/her application with any justifications as to why funding is needed before the 5 members of the Hourly Staff Development Fund Committee.  If the Development Fund Committee approves the application, the application will then be forwarded to the campus President for approval/disapproval. The final decision rests with the campus President. The campus President will then notify the applicant, in writing, of this decision.

Any purchasing for any Hourly Staff Development Funds recipient shall be made by one of the following Hourly Staff members:  Joyce Plourde, Nicki Ouellette or the Chair.  Purchasing includes: accommodation reservations, workshop/seminar registration fees, and any other expenses that are incurred prior to the event.

All original receipts for all expenses incurred shall be submitted to the Chair of the Hourly Staff Development Fund Committee for payment approval within one week of the date that the applicant receives them.

At the conclusion of the staff development experience, the member shall submit a written report to the Chair of the Hourly Development Fund Committee, with a copy to the campus President, and his/her supervisor describing how the activity, research, and/or experience benefited UMFK and contributed to the growth and development of the hourly staff member.

All approved applicants must report any cancellation or change of plans to the Chair of the Hourly Staff Development Fund Committee as soon as possible.

Any returned or remaining funds shall be returned to the Hourly Development Fund and will be available for other applicants.

A copy of these procedures shall be given to an applicant at the time a request for funding is made.

Salaried Staff Development Fund

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Introduction

An important goal of the University of Maine at Fort Kent is to invest in its human resources.  Therefore, the University has committed to provide financial assistance and support for the development of salaried staff members.  These funds will be available for the fiscal year beginning July 1 and ending June 30.  The funds allocated for this purpose shall be used to supplement any regularly budgeted amounts for staff development and related expenses.  A request may be fully funded, partially funded or not funded depending on limits stated below.  All proposals will be reviewed by a three member (with one alternate) Salaried Staff Development Fund Committee comprised of members of the Salaried Staff. All members shall volunteer for membership. The names will be placed on a ballot and the four members will be voted in by the Salaried Staff. The Chair of the Salaried Staff Development Fund Committee will then be chosen among the new members of the committee and will be voted in by the members of the Development Fund Committee. All positions will be for a one year term. Any member may, however, volunteer for consecutive terms. Activities which will be considered for funding will be compatible with the University’s Mission Statement and with the objectives of the “Strategic Plan.”  These include:

1.   Participation in meetings, symposiums, seminars, or other conferences;
2.   Research, study, training, or experience relevant to the salaried staff member’s assigned University responsibilities;
3.   After application deadline funds remaining may be spent on professional staff development activities benefiting the group as a whole.

** Does not cover undergraduate or graduate courses, unless recommended by the supervisor.1

Funding will be considered for one event outside of Maine that includes airfare per fiscal year per individual.  Requests from an individual for more than one event during the fiscal year within the state of Maine will be considered on an individual basis.

Allocation Guidelines for Salaried Staff Development Funds 

80% of available funding shall be set aside for salaried development fund requests that are submitted from July 1 through March 15 of the fiscal year.  The remaining 20% of the funding shall be allocated for salaried development fund requests from March 16 through June 30 of that fiscal year.  The Salaried Staff Development Fund Committee shall have the discretion to adjust these dates and amounts as the need arises.  All requests must be received by April 30 of the fiscal year.

Application Procedure for Salaried Staff Development Funds 

Any full-time or part-time regular salaried staff member may apply for financial support from the Salaried Development Fund Committee. The applicant must submit the completed salaried development fund application form to the Chair of the Salaried Staff Development Fund Committee.  The Salaried Development Fund Application form can be found in the My.UMFK Portal, under the forms and documents menu> Campus Forms and Documents, in the Human Resources Folder. The application is fillable PDF with the title, “Salaried Employees Staff Development Fund Application”.  Applications should be submitted at least one month before funds need to be allocated.  The Chair shall then assemble the Salaried Staff Development Fund Committee to review the application. At this time, the applicant may (at his/her discretion) present his/her application with any justifications as to why funding is needed before the 3 members of the Salaried Staff Development Fund Committee.  If the Development Fund Committee approves the application, the application will then be forwarded to the campus President for final approval/disapproval. The campus President will then notify the applicant, in writing, of his decision. All approved applicants must report any cancellation or change of plans to the Chair of the Salaried Staff Development Fund Committee as soon as possible.  Any returned or remaining funds shall be returned to the Salaried Development Fund and will be available for other applicants.

Addendum

1. The salaried development fund committee will consider the approval of requests pertaining to funding undergraduate and graduate courses based on the recommendation of their supervisor.  Their supervisor must recommend that they take the specific course to better perform their assigned job duties.  The committee will not approve requests submitted for the sole purpose of attaining an advanced degree.

Underutilized core faculty load reassignment process

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Core faculty members who for reasons other than a specific courseload reassignment (ie- granted release time) are teaching a credit load less than 12 hours will be at the direction of the Vice President for Academic Affairs assigned alternative duties for said unloaded semester. The faculty member and respective division chair will be consulted in this process but the decision on the nature of the alternative duties is effectively that of the Vice President for Academic Affairs.

Approval mechanisms for directed study and independent study style courses

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Directed and independent study style courses will require individual approvals up to the level of the Vice President for Academic Affairs. Discretion regarding policies relating to who is eligible to take a directed or independent study style course is left to the division chair in consultation with the respective faculty member where appropriate. “Appropriateness” will be determined by the Vice President for Academic Affairs.

Tuition Refund Appeals Policy

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Appeals for the exception to the established refund practice must be made in writing to the designated university official. Appeals will be considered up to 90 days after the close of the semester/session for which the student is claiming a refund. For a typical semester/session, the dates are no later than March 31 (for Fall), August 31 (for Spring), and November 30 (for summer). University academic appeals committees hear appeals on academic matters and have no authority to authorize refunds.

Equal Opportunity Policy

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In complying with the letter and spirit of applicable laws and in pursuing its own goals of pluralism, the University of Maine at Fort Kent shall not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status or gender expression, national origin or citizenship status, age, disability, or veterans status in employment, education, and all other areas of the University.  The University provides reasonable accommodations to qualified individuals with disabilities upon request.     The University will regard freedom from discrimination and discriminatory harassment as an individual employee and student right which will be safeguarded as a manner of policy. Any employee or student will be subject to disciplinary action for violation of this policy. Retaliation against anyone who makes a complaint of discrimination or harassment or who is involved in a complaint process will not be tolerated.

     Questions and complaints about discrimination in any area of the University should be directed to Michelle Beaulieu, Human Resources Manager/EEO Coordinator, Cyr Hall,  (207) 834-7821 or to Megan Clough, Equal Opportunity Coordinator for the University of Maine System, (207) 973-3372 (voice) or (207) 973-3300 (TDD).  Questions and complaints about specific accommodations for students should be made to Dayna Geary, Counselor & Accessibility Coordinator, Powell Hall, (207) 834-8627. Questions and complaints about specific accommodations or the application of Section 504 may also be directed to the appropriate campus Equal Opportunity Coordinator.  Inquires about discrimination may also be referred to the Maine Human Rights Commission, U.S. Equal Opportunity Commission, Office of Civil Rights of the U.S. Department of Education, or other appropriate federal or state agencies.

EEO Complaint Procedure
http://www.maine.edu/about-the-system/system-office/human-resources/equal-opportunity-complaint-procedure-2/

 

Internship style course compensation policy

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Internship and practicum style courses, with the exception of NUR 497C and PSY 497, will compensate the supervising instructor 5% of their rank per credit hour rate, per student, per credit, not to exceed 3 credits per student, if AFUM; $50 per credit hour to a maximum payment of $150 per student if PATFA or non-teaching staff. Other exceptions based on new course additions or extra-ordinary circumstances will be considered by the Provost in consultation with the respective division chair where appropriate. “Appropriateness” will be determined by the Provost.

Delinquent Student Accounts

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Delinquent Student Accounts It is the policy of the University of Maine System to withhold all official credentials, including grade reports, transcripts, and recommendations, until student accounts are paid in full. It is University policy to withhold the same for students who have defaulted on their Perkins Loan, or until all University fines are paid. Students who have delinquent accounts are not allowed to register for classes until all financial obligations are met. The University reserves the right to cancel a student’s registration for non-payment of current semester charges.  Additionally, all collection costs and fees including but not limited to attorney fees incurred by the University, are paid by the student.

Textbook Return Policy

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Textbook Return Policy— Cash register receipt must accompany all returns. — New textbooks must be returned in original condition, with no writing or highlighting. If the book was shrink wrapped, the wrap must be intact. (This policy remains true even if classes are cancelled.)— Book refunds will be made within the first week of classes, only during fall & spring semesters and during the first three (3) days of classes during summer sessions. — All texts should be purchased within the first three weeks of each semester.

Textbooks purchased or rented through eCampus must adhere to their return policy which can be found at http://www.ecampus.com/help/return-policy.asp.