In order to meet the academic and administrative needs of the University community, the University of Maine at Fort Kent has established email as a primary means of official communication to all of its students, accepted and/or enrolled. Students are required to activate and regularly monitor their official university assigned email account.
Examples of official communication can include but are not limited to:
- Student Records (including Admissions/Financial Aid Status)
- Academic Program/Completion of degree sought
- Attendance, conduct, safety or status within the University community
- Knowledge of information mandated by federal, state or local laws
It is a violation of University policies for any user of official email addresses to impersonate a University office, faculty/staff member, or student.
STUDENT EXPECTATIONS AND RESPONSIBILITIES:
- Students are responsible for activating their assigned University email account. The Account Activation web site https://mail.maine.edu has been designed for this purpose.
- Students are expected to check their email on a frequent (daily) basis in order to stay current with University-related communications.
- Students have the responsibility to recognize that certain communications may be time-critical.
- Students should not assume that email is private and confidential. Students should never use email to communicate confidential or sensitive information. To minimize risk, confidential information may be made available through special links that are password protected. The University will never ask for student passwords.
- While the University strongly advises that students not redirect email that is sent to their University email account, students may have their University email redirected from their official @maine.edu address to another email address but at their own risk. Having email redirected does not release a student from the responsibilities associated with the official communication sent to their @maine.edu account. Error due to forwarding or redirecting mail, insufficient mailbox space, or email returned to the University for any reason may result in missing notifications or deadlines that have been distributed via email.
- Students with disabilities should work with the Academic & Counseling Services Office so that the University can accommodate both the students’ and the University’s needs in regards to this policy.
UNIVERSITY EXPECTATIONS AND RESPONSIBILITIES:
- The University has an Account Activation web site specially designed for the student to activate their email account.
- The University’s Academic and Administrative offices will not use email to communicate confidential or sensitive information. To minimize risk, confidential information may be made available through special links that are password protected or sent via USPS. Only “Official” University business that does not contain personal or sensitive information will be communicated via email.
- The University reserves the right to use email as the only form of communicating “Official” University business to students. The originating Academic or Administrative department will select the form of communication best suited to a particular announcement and targeted group(s). The originating Academic or Administrative department is responsible for the content of “Official” communication to students.
- The originating Academic or Administrative department is responsible for getting time-sensitive materials to students via their University email address using the University approved software application.
- The University will work with the Academic & Counseling Services Office if necessary to ensure that the University accommodates both the students’ and the University’s needs in regards to this policy.
UMS APL – Information Technology Acceptable Use