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University Policies

Library Circulation Collection

Initiating Department: Library
Policy Type: Campus Policy
Action Taken: Modify an Existing Policy
Date of Development: 1/1/2008
Date of Implementation:
Date Last Modified: 5/1/2015
Next Review Date: 5/15/2020


Purpose: To outline the circulating parameters of the library materials and equipment in Blake Library.   

Overview                         

I.   Introduction   

Any student, faculty, or staff at UMFK or community patrons with library cards may borrow books and other items from the circulating collections as defined below. The Library reserves the right to recall any materials.                         

II. Standard Circulating Collection   

The standard circulating collection consists of the general collection, also known as “Stacks”, oversize, young adult collection, and Maine government documents                        

A. Faculty and Staff:                         
    1. May borrow up to 50 items.                        
    2. Have a loan period of one semester with no renewal.                                                 

B. Students:                         
    1. May borrow up to 50 items.                        
    2. Have a loan period of four weeks with a two week renewal.                                                 

C. Community Patrons:                        
    1. Adults may borrow up to 10 items.               
    2. K-12 borrowers may borrow up to 5 items.     
    3. Have a loan period of four weeks with a two week renewal.                                                 

Note: All materials in this category may be loaned to other libraries.                             

III.   Reference Collection                          

A. All patrons use reference materials in-house only.                          

B. Special requests to remove an item from the library from the Reference Collection are considered on a case by case basis.                          

IV. Special Collections                          

A. All patrons use Special Collections materials in-house only.                          

B. Special requests to remove an item from the library from Special Collections are considered on a case by case basis.                          

V.  Juvenile Collection                          

A. Community Borrowers and Students: have a loan period of two weeks with a one week renewal.                          

B. Faculty and Staff: have a loan period of one semester with no renewals.                          

C. No materials in this category may be requested online through URSUS. Other libraries may request these materials through interlibrary loan.                          

VI. Curriculum Collection                          

A. Community Borrowers and Students: have a loan period of one week with a one week renewal.                          

B. Faculty and Staff: have a loan period of one semester with no renewals.                          

C. No materials in this category may be requested online through URSUS. Other libraries may request these materials through interlibrary loan.                          

VII. Reserves                          

A. Hard Copy Reserves: materials are kept at the main desk of the library. These materials are loaned on a restricted basis depending on the loan period determined by the course instructor. Loan periods range from 2 hours in library use to one week checkout.                          

B. Electronic Reserves: articles, book chapters, and other course related documents are placed on electronic reserve . Items may be password protected due to copyright rules.                         

C. Equipment:                          

1. Loan periods range from two hours in library use to three days.                          

2. Special requests to remove an item on equipment reserve from the library are considered on a case by case basis.                           

3. Community patrons only have access to non-electronic items on reserve in this area.                          

VIII.  Periodicals                          

A. Community Patrons and Students: non circulating                        

B. Students, Faculty and Staff have a loan period of one week.                           

IX.   Audio-Visual Materials                          

A. DVD’s, VHS, phonographs, and CD’s: have a three day loan period and no renewal for all patrons. Faculty may ask for extended time for teaching or reviewing purposes.                          

B. Audio Books: have a loan period of one week with a one week renewal for all patrons.                            

C. Students, faculty and staff may check out 10 A/V materials at a time. Community patrons may check out 3 items at a time.                        

D. Media materials may be loaned to other libraries at the discretion of the library staff.                          

X. Requested materials from other libraries                          

A. Blake Library staff follow the policies created by the UMS library consortium as well as the Maine Info Net system. Generally these include:                           

     1. UMS                        
        a) requested materials have a loan period of four weeks with a two week renewal.         

     2. Maine Info Net                        
        a) Loan period may vary but will not exceed four weeks with a two week renewal. 
        b) All patrons are responsible for knowing the due date.

        c) Patron’s home library does not have the authority to waive charges.                 

        d) All fines and overdue charges incurred are the responsibility of the patron.         

XI. Fines and Fees                          

A. Fines are not applied to overdue items.  

B. Overdue and Billed items:                       
    1. The replacement charge for library materials is based on the cost of the items at the time the library receives them (older items will still have $35 as the replacement charge.)                        
    2. A $5 processing fee and a $5 billing fee is added to the replacement charge.                                                  

C. Students only:                         
        a) If  items is not returned and/or replacement charges are not paid within a reasonable amount of time staff will place a hold on the student’s account.                 
        b) Once either the item is returned and/or fines/fees are paid, the Library staff will remove the hold from the student's account.